Two different events and identities in every aspect, yet the same setup. Optimal functioning thanks to Evernoon & Dans le Jardin

The Challenge: Two consecutive events, separate beneficiaries

Organizing two consecutive open-air events at the same location presents unique logistical and financial challenges. On May 13th, Evernoon took place, after which the venue was immediately handed over to Dans le Jardin on May 14th. Since these involved two different organizers (and bank accounts), the organization sought a cashless payment system flexible enough to be completely reconfigured within a few hours. The challenge was to use the exact same hardware setup without mixing the revenues or data of both parties.

Same location, same hardware, but two different organizers. Discover how Beyond Ordering enabled a seamless, immediate switch between two consecutive open-air events.

The Solution with Beyond Ordering

Thanks to the flexible architecture of the Beyond Ordering platform, the shared infrastructure could be optimally and flawlessly utilized:

Smart Multi-Account Switch

By creating separate operational and financial accounts for each organization, each open-air event could set its own priorities. Simply logging out of the terminal and logging back in with the second account was enough to switch to the Dans le Jardin account the morning after Evernoon. The same physical hardware could be immediately deployed for the second event.

Direct Financial Routing

The revenue from both events was directly linked and forwarded to the correct beneficiary party via the central platform. This eliminated the need for complicated manual reconciliations afterwards.

Branded Closed-loop Cash Cards & Wallet

Visitors paid using a secure closed-loop system with cash cards. Extra attention was paid to branding: both the physical cards and the digital online wallet page were fully personalized to match the look & feel of the events, ensuring a premium brand experience.

It was impressive how easily we could make the switch. The same 20 terminals were ready, but the revenue went directly to the correct organizer. That saves an enormous amount of time, administration, and hardware costs. — Dans le Jardin / Evernoon Organization

The Result: Maximum efficiency and a flawless switch

The deployment of Beyond Ordering proved that a tight back-to-back schedule can be perfectly supported operationally and financially:

Huge cost savings on hardware

Instead of renting 40 terminals (20 per event), the organization could manage with one efficient set of 20 mobile terminals for the entire weekend.

Flawless administration

Both organizers received their revenue directly into their own accounts. The administrative switch was entirely digital and automated.

Strong brand identity

Thanks to the custom-made look & feel of the cash cards and the online wallet page, the payment experience seamlessly aligned with the atmosphere of these open-air events.

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